Top Mailroom Tracking Software in 2020

If you have never worked in a mailroom before, you wouldn’t understand the sheer number of mails a typical large organization receives in a day. The mailroom staff often has one of the most critical duties of all i.e. to ensure that each mail receives the recipient in the most time-efficient manner. A large organization would have hundreds of employees at a location with multiple offices around the world. Therefore, it is likely that the organization would receive hundreds of mailroom deliveries for internal as well as external transactions.

On top of that, companies receive priority mails that can be related to legal documents, official agreements, contracts, and other sensitive documents that need to be handed over to the concerned person almost immediately. The same goes for handling special equipment that may have been highly sought in the company. Thankfully, these days we have a number of mailroom tracking software that can ease the burden on the mailroom staff and expedite delivery services with greater efficiency. However, before determining the mailroom software for your business, you need to understand the importance of having one.

Why do you need a mailroom app?

If we were to compare the operational functions of a mailroom a decade ago to these days, there would be one significant difference; personal deliveries. Over the course of years, life has become sophisticated yet challenging. People spend a lot of time at work and often tend to conduct a lot of their personal chores during work hours. With that being said, the rise of the internet and online shopping has enabled people to purchase products online and get it delivered to their doorstep. However, the doorstep delivery is often not at their residential address.

Global supply chain and delivery offices operate much like a typical office, with a nine to five routine. Therefore it is needless to point out that most of the deliveries are handed out during work hours. People who ask to deliver their packages to their homes either need to be available in person to collect them or need someone to collect it in their place. In an event that is not possible, the delivery would be either returned or left on the porch, so you can collect it once you reach home. However, that triggers the porch pirates’ issue i.e. leaving a parcel unattended at the front of your door can attract porch pirates to steal your packages in your absence. Therefore, one of the safest ways to receive parcels and orders these days is at work, which is why an increasing number of employees ask their packages to be delivered to their workplace. This also includes some of their regular subscription and official notices from banks and other affiliations. While it is safe and easy to receive the packages at work, as there are fewer chances of it being stolen, it certainly adds a lot of burden to the mailroom staff. With increased workload and package handling, it is quite common to lose packages, wrong deliveries, or late deliveries. Therefore, mailrooms have become quite burdened these days, as they need to filter out personal and corporate mails, sort them, and deliver them based on their priority.

How does a mailroom app help?

Mailroom software or a mailroom app offers various options and features to improve mailroom deliveries. The multiple features in a mailroom tracking software can reduce the burden on the companies’ mailroom staff while enhancing their efficiency. For example, there are mailroom apps that allow companies to create barcodes on the packages they receive or to scan existing barcodes to update their systems and notify the recipient electronically to reduce human effort. Instead of manually informing or delivering the parcel, the application issues a mail tracking number along with a digital notification to the recipient who can then use the tracking mail number to receive the parcel.

Similarly, there are companies that need to track mail package sent internally to various branches and offices. Such companies can use mailroom-tracking software that issues a mail tracking number for each parcel sent out to other offices. Many of these applications are cloud based, which means that other branches can access it easily without needing a hard installation on their computing systems. Using the integrated application, tracking, and identifying internal mails are easy and ensure smooth and optimal delivery.

Top Mailroom Apps in 2020

Well, if you are wondering what is the best mailroom tracking software available for your company then here are a few options that are rated the best in the year 2020:

Notifii Track

Notifii Track is one of the applications that stand on the top of the list. The application is widely used in university mailrooms, offices, apartment offices, and corporate mailrooms. Notifii Track offers a detailed insight to track mail packages, including sending text messages and emails to the recipient to notify them. The application also allows proof-of-pickup and delivery by capturing digital signatures of the person handling the package and the recipient. The application is cloud-based and can be accessed from any part of the world, without needing an installation. Notifii Track works on all browsers, iOS, and Android devices.

Postage $aver

When it comes to bulk postal mailings, postage $aver is one of the best mailroom apps available. The application integrates with the printing devices, prints postages with addresses, sorts them chronologically or stack tags, and prints barcodes for tracking individual packages easily. The large scale printing and sorting is ideal for companies that regularly send out newsletters or other official correspondence via printed mail.

PackageX

For mailrooms with a large quantity of in-bound mails per day, PackageX is the ideal solution. The simple yet effective application makes it easier to notify the recipients of mail without informing them manually. Using the application, the recipients are informed digitally, once a mail for them arrives. The application also allows taking digital signatures to confirm deliveries and improves the overall efficiency of the mailroom.

While there are, several other mailroom apps that large corporations can benefit from, these three are among the best mailroom tracking software available in the market. Since most of these applications are cloud based, they are easy to access globally and do not require hard installation on every computing device.

Pierre Zarokian

About the Author: Pierre Zarokian is the CEO of Submit Express, an SEO Company, and Reputation Stars, a Reputation Management company. Zarokian also writes for Search Engine Journal publication and has spoken at many industry trade shows.