Are you gearing up for a commercial move? It’s a critical undertaking that can shape your business’s future. However, beware of common mistakes that could spell disaster.
Planning a commercial move can be a daunting task. Whether you’re relocating your office, store, or business, there are many factors to consider to ensure a smooth and successful transition. However, with proper planning and by avoiding some common mistakes, you can make your move a stress-free experience.
Fortunately, you came to the right place for guidance. This article takes a look at some common mistakes with commercial moving. Stay aware of these so that you can lessen the disruption to your business.
Read on for our list of things to avoid when you are moving a business.
Underestimating the Moving Scope
Start by compiling an accurate and detailed inventory of items that need to be moved, including furniture, equipment, supplies, and any other assets that are part of the move. You should also measure any large items that you can and get a sense of what type of move it is going to be. This will give you the best idea of the fees you will incur from the commercial moving company, as well as help to avoid underestimating the moving scope and unexpected costs.
In addition, if possible, make sure you visit the new workspace in person to get a better sense of the space, level of difficulty, and even the parking availability that the movers will need to take into account. Taking all of this into consideration will give you a better understanding of the move and help you plan and budget accordingly.
Ignoring the Importance of Timelines
To avoid ignoring the importance of timelines, it’s essential to have a well-thought-out plan. Start by scoping out the project, as many commercial moves require multiple phases and may include the relocation of a variety of furniture, equipment, and supplies.
Define the sequence of the move by establishing a timeline from the detailed list of items. Determine how many staff members are necessary for each phase. Assign tasks for each staff member and ensure that the timeline is evenly spread throughout the move.
Set realistic completion goals that can be met and assign a supervisor to ensure that all tasks are on time. Schedule regular check-in meetings to monitor progress and remain alert for hiccups. These steps can help ensure that you meet all timelines and that your commercial move is completed without a hitch.
Choosing the Wrong Moving Company
If you’re looking for commercial moving help, it’s important to select the right company for the job. Do your research online and read company reviews. Make sure the company is licensed and insured.
Be wary of any company that won’t provide you with an estimate in writing. It’s also a good idea to ask about surcharges for special services or long-distance moves.
Ask if all taxes, moving insurance, and service charges are included in the estimate. Also, ask if there is protection for your items should they become damaged or lost.
Look for reputable companies like Kings Pro Movers with a track record of successful commercial relocations. Read reviews and ask for recommendations to ensure you entrust your move to reliable hands.
Forgetting to Label Boxes
Labeling your boxes will make the process go a lot smoother and help you organize your unpacking and setup when you arrive in your new commercial space. Start by taking an inventory of all the items you need to pack and labeling each box you use.
A helpful tip is to color-code your boxes so similar items have coordinating labels. For example, label all office items in red and all kitchen items in blue.
Then, assign a number or letter to each box as well as a brief description of its contents. Noting the contents of each box can help you and your movers stay organized and ensure that no items are left behind.
Failing to Dispose of Unnecessary Items
To ensure the move is efficient and cost-effective, prioritize disposal before packing. Start by organizing items into two main categories, what you need to keep and what you need to throw away. Dispose of all unnecessary items before the move either through donation, recycling, or other capable means.
In commercial move planning, it is also recommended to label each item to know what has been disposed of and where it went. When packing and transporting, separate tossed items and those items to be relocated. By doing this, “tossed” boxes do not get mixed in with those that are being moved.
Overlooking Insurance Coverage
For starters, if you rent or lease your new space, you will likely need to purchase landlord insurance to protect your investment in case of property damage or other destruction.
If you’re taking on a new employee, you should have employer’s liability insurance to protect the business and your employee in the event of injury or illness. It’s also wise to have public liability insurance so any visitors on your property will be covered.
Disregarding Post-Move Settling-In
When you move a business to a new location, it can be difficult to settle in. Several key steps will help you to successfully and comfortably move to your new space.
First, make sure you utilize every resource available to you. Take time to research the area, familiarizing yourself with the local businesses and government resources that are available.
Secondly, plan the necessary steps to transition your business to the new location, such as acquiring the necessary permits and registering your business with the local authorities or agencies.
Finally, don’t forget to settle in. Ensure that your staff and customers are comfortable in the new space and that any necessary paperwork is taken care of. All these steps will help you avoid feeling uneasy and disregarding post-move settling in.
Things You Must Not Commit For Your Commercial Move
Planning a commercial move requires careful thought and research to avoid common mistakes. Doing so will save time and money, as well as reduce the stress and hassle associated with relocating. It is best to establish a timeline and budget, stick to it, shop around for the best deals, and utilize the assistance of a reputable moving company to help your business make a successful move.
Take the time to plan carefully and make sure you missed nothing. If you need help, contact a reputable commercial moving company today for exceptional service and a seamless move.
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